The Town Board held an organizational meeting for the year 2006 on January 3, 2006 in the Town Office Building, 61 Hudson Street, South Glens Falls, New York.
Supervisor Gutheil called the meeting to order at 7:00 p.m.
The Town Clerk called the roll, which resulted in the following Town Board Members being present or absent:
Town Board Members Present:
Harry G. Gutheil, Jr. Supervisor
Bob Prendergast Councilman
Niki Baker Councilwoman
Todd Kusnierz Councilman
Town Board Members Absent:
Rich Hewlett Councilman
Also Present: Jeanne Fleury, Town Clerk; Ed Tracy, Town Justice; Sue Tracy, Town Resident; Peggy Jenkins, Assessor; Mike Shaver, Water Superintendent; Steve Barody, Highway Superintendent; Bill Richmond from Behan Communications
Supervisor Gutheil led the Pledge of Allegiance to the Flag
Supervisor Gutheil read the following resolutions, except where the Board Members waived the reading of certain ones that were lengthy:
Resolution #1: Swearing in of newly re-elected Town Officials for the year 2006.
Town Justice Edward J. Tracy was present and administered Oaths of Offices to the following newly re-elected Town Officials:
Robert Prendergast, Town Councilman
Todd Kusnierz, Town Councilman
Steve Barody, Highway Superintendent
Harry G. Gutheil, Jr., Town Supervisor
Jeanne M. Fleury, Town Clerk and Receiver of Taxes
Newly re-elected Town Justice Timothy J. Alden was sworn in earlier in the day by the Town Clerk and he was also sworn in at the Saratoga County Clerk’s Office in Ballston Spa, NY.
Resolution #2: Resolution setting 2006 salaries for elected officials as follows:
Supervisor $42,450.00
Councilpeople (each) $10,000.00
Town Justice (each) $23,000.00
Town Clerk $35,354.00
Highway Superintendent $43,915.00
A motion was made by Councilwoman Baker and seconded by Councilman Prendergast to waive the reading of resolution #3.
Vote resulted in 4 Ayes, 1 Absent and 0 Noes
Resolution #3: Resolution appointing the following Persons, at will, at the respective annual salary (52 Weeks) or hourly rate, as approved in the 2006 Budget except as otherwise provided under Town Law, Civil Service Law, or other applicable law, rule, or agreement:
Wayne A. Bruce: Special Police Officer - as needed $13.48 hour
Jeanne Fleury: Receiver of Taxes and Assessments $ 6,895.00
Records Management Officer $ 800.00
Registrar of Vital Statistics – [1/2 Birth & Death Certificate Filing Fees in accordance with NYS Public Health Law
Section 4173(3)]
Margaret Jenkins: Assessor (9/12/01 - 9/30/07) (FLSA EXEMPT)** $39,466.00
Linda Blackburn: Assessment Clerk $22,761.00
Margaret A. Jock: Crossing Guard Part-time (Tanglewood) $9.83 hour
Helen Potter: Crossing Guard Part-time (Moreau) $8.55 hour
Paul Jock, Substitute Crossing Guard Part-time $8.55 hour
Robert Archambault, Substitute Crossing Guard Part-time & Laborer $9.55 hour
Robert Archambault, Substitute Laborer $9.55 hour
Mary Wood, Substitute Crossing Guard $7.55 hour
John Helwig, Crossing Guard Part-time $8.55 hour
Stephen Gram: Recreation Director $36,000.00
Frank Joseph Patricke: Building Inspector/Code Enforcement Officer $42,180.00
Mark Mykins: Assistant Building Inspector/Code Enforcement Officer $29,000.00
Kathy Perez: Clerk/Receptionist (Building Inspector’s Clerk) $23,859.00
Francine Thibodeau: Principal Account Clerk/Typist/Bookkeeper $33,700.00
Sylvia Hanson: Part-Time Account Clerk $9.80 hour
Lori Pike: Clerk FT (Court) $27,350.00
Colleen Nichols: Clerk FT(Court) $30,115.00
Ron Belisle - Clerk – (Town Justices) – 19 hours per week – PT (Exempt) $9.30
hourLaura Barody – Clerk PT (Court) $8.80 hour
Court Officer $8.00 hour
Mary Antis: Town Historian $ 1,000.00
Andrew Vandiver: Laborer (Transfer Station) $13.00 hour
Nancy Ryan: Senior Clerk (Transfer Station) $11.90 hour
Helen Potter: Clerk, PT (Transfer Station) $ 9.05 hour
Andre Leroux: Laborer, Substitute, as needed (Transfer Station) $12.80 hour
Earl Ruff: Laborer, Substitute, as needed (Transfer Station) $10.30 hour
Myron Shaver III: Water Superintendent/Dist. I $ 2,614.00
Water Superintendent/Dist. II $19,737.00
Water Superintendent/Dist.III $ 2,614.00
Water Superintendent/Dist. IV $14,508.00
Water Superintendent/Dist. V $ 1,481.00
Sewer Superintendent/Dist. I $ 2,614.00
Total $43,568.00
Robert Lemery: Deputy Water/Sewer Superintendent – as needed $15.17 hour
Earl Ruff: Deputy Water Department - as needed $15.17 hour
Water Meter Readers:
Andre Leroux $9.30 hour
Maria Jennings $9.05 hour
Karen Hotmer $8.80 hour
Rudolph Klick $8.80 hour
Linda Blackburn $8.50 hour
Jesse Fish $8.80 hour
Mike Laney: Recreation Working Foreman $17.00 hour
Bruce Abare: Laborer $11.75 hour
Maureen Leerkes: Clerk, PT (Highway Department) $9.27 hour
Records Clerk, PT – as needed $8.50 hour
Barbara Holcomb: Cleaner, PT $9.05 hour
Resolution #4: Supervisor’s, At Will, Appointments:
Budget Officer: (Supervisor)(unpaid)
Teresa McGuire: Confidential Secretary/Assistant Bookkeeper - Annual Salary (52-Weeks): (FLSA EXEMPT)** $25,350.00
Deputy Supervisor: Councilwoman Niki Baker (Unpaid)
Supervisor’s Committee Appointments (Attached)
Resolution #5: Town Clerk’s, At Will, Appointments:
Deputy Town Clerk and Receiver of Taxes: Leeann McCabe Annual Salary (52-Weeks): $22,172.00
Deputy Town Clerk and Receiver of Taxes: Barbara Mose Annual Salary (52-Weeks): $23,837.00
Deputy Registrar of Vital Statistics: Barbara Mose:
(1/2 of Birth & Death Certificate filing Fees paid to Registrar in accordance with NYS Public Health Law-Section 4173(3)
Sub-Registrar of Vital Statistics: Leeann McCabe (Receive and file Birth and Death Certificates only. No compensation)
Resolution #6: Highway Superintendent’s Appointments:
Deputy Highway Superintendent: Michael Montgomery (Per CSEA Contract)
Resolution #7: Resolution setting stipend for Planning Board Members at $40.00 per meeting for each of the six members, $50.00 per meeting for the Chairman.
Resolution #8: Resolution setting stipend for Planning Board Secretary at an amount not to exceed $65.00 per meeting.
Resolution #9: Resolution setting stipend for Zoning Board of Appeals Members at $40.00 per meeting for each of the four members and $50.00 per meeting for the Chairman.
Resolution #10: Resolution setting stipend for Zoning Board of Appeals Secretary at an amount not to exceed $65.00 per meeting.
Resolution #11: Resolution authorizing the Supervisor to sign the following contracts and make payment in the amounts and terms stated in the contracts.
*Supervisor Abstains from this portion of resolution
Resolution #12: Resolution instructing the Supervisor to extend the loan to the Town Clerk of $200.00 for one year for the purpose of making Change and petty cash and the Receiver of Taxes $250.00 for the purpose of making change.
Resolution #13: Resolution authorizing the Town Clerk the right to accept bingo and games of chance licenses and amendments and the authority to approve same.
Resolution #14: Resolution requiring all purchases $300.00 and over for all departments be made with properly approved purchase orders, and that all purchases that may exceed $300.00 be competitively priced and not purchased without prior Town Board Approval, except purchases relating to repairs and maintenance expenses to equipment and facilities may be purchased without prior Town Board approval up to $750.00.
Resolution #15: Resolution designating the Evergreen Bank a division of TD Banknorth NA of Glens Falls and Glens Falls National Bank and Trust as depositories for town monies.
Resolution #16: Resolution designating the Glens Falls Post Star Newspaper as the official newspaper to be used for all legal advertising.
A motion was made by Councilman Kusnierz and seconded by Councilwoman Baker to waive the reading of resolution #17.
Vote resulted 4 Ayes, 1 Absent and 0 Noes
Resolution #17: Resolution setting forth the following employee policies (not applicable to elected officials or those employees covered under CSEA contract), and defining "full-time" as any permanent employee working in excess of twenty (20) hours per week on a regular, continuing basis and "part-time" as any permanent employee working less than twenty (20) hours per week on a regular basis:
Vacations: Employees will earn vacation leave upon the completion of the employee’s anniversary date of employment following:
1-5 years of service = 2 weeks vacation
6-10 years of service = 3 weeks vacation
11-19 years of service = 4 weeks vacation
20 + years of service = 5 weeks vacation
Vacation credits may not be accumulated from one year to the next, unless otherwise approved by the Town Board and unused vacation time will not be paid in cash. Vacation schedules shall be approved in advance by each department head. The department head will notify the Town Supervisor of all vacation schedules approved for all employees in their department. All department head’s should request approval of their vacation schedule in advance by Town Supervisor
Sick Days: All employees after six months of continuous service shall be entitled to one (1) day of paid sick leave for each month of service commencing from the first day of employment. Unused sick leave may be accumulated but cannot be paid in cash at any time. Any employees calling off sick shall notify their department head. The department head will in turn notify the Town Supervisor. A department head calling off sick shall notify the Town Supervisor.
Personal Days: All full-time employees shall be entitled to four (4) personal days per year; part-time hired prior to January 1, 2005 shall be entitled to two (2) per year. If an employee fails to use his/her personal days, all unused days shall be added to the employee’s accumulated sick leave.
Bereavement Leave: All full-time employees shall be entitled to three (3) days bereavement leave for a death in the immediate family (including nieces and nephews and brother-in-law and sister-in-laws).
Employee Leave Records: All employees will be responsible for maintaining an accurate, on-going, accounting of his/her used and unused leave time on forms provided by the town. These forms shall be submitted (with written approval of department heads) to the Supervisor’s Office bi-weekly.
Holidays: All permanent employees shall be granted thirteen (13) paid holidays. Holidays are as follows:
New Year’s Day Veteran’s Day
President’s Day Memorial Day
Thanksgiving Day Day after Thanksgiving
Fourth of July Christmas Day
Labor Day Floater
Columbus Day Good Friday
Martin Luther King Day
If a holiday falls on a Saturday, the day of observance shall be the previous Friday. If a holiday falls on a Sunday, the day of observance shall be the following Monday. Unused holidays cannot be carried over to next year.
Employee Benefits: All full-time, year-round, employees (see definition) and their eligible dependents will be entitled to receive the following benefits:
NYS Employees’ Retirement Plan (unused sick leave may be converted as additional service credit upon retirement).
NYS Disability Insurance.
Saratoga County Self-Insurance Plan (Workman’s Compensation).
Insurance Benefits:
All full-time, year-round, employees (see definition) and their eligible dependents will be entitled to receive medical, prescription, optical and dental insurance benefits pursuant to programs approved by the Town Board and continue to pay the same percentage they are currently paying. The health insurance benefits listed above are not applicable to those receiving the insurance buy-out. Those covered under the CSEA Contract will be covered as in their contract.
The above insurance benefits will also be extended to full-time elected officials.. Unless the Town Board designates a probationary "waiting period" at the time of hire, these benefits will become effective within a thirty (30) day period after the day of employment.
Health insurance benefits coverage will be extended to surviving spouses and dependents, who are covered by town health insurance, through to the end of the month following the date of death of current or retired town employees.
Resolution #18: Resolution authorizing the reimbursement to Town Officials and Employees who use their own Vehicles for Town Business and setting that rate to be the same as that set by Internal Revenue Service and also requires that all elected and appointed officials gain Town Board approval prior to attending a conference or seminar, if expenses for same are to be a town charge.
Resolution #19: Resolution designating the Supervisor as the representative from the Town to attend the Annual Business Session of the Association of Towns of the State of New York, to be held in New York City, on February 19-22, 2006 and to cast the vote of the aforesaid Town, pursuant to Sect. 66 of Article III of the Constitution and By-Laws of said Association and in the absence of the Supervisor, the Deputy Supervisor is designated to cast the vote of said Town and in the absence of the Deputy Supervisor any member of the Town Board may cast the vote.
Resolution #20: Resolution designating Community Insurance Agency as the insurance broker of record for commercial package policy and umbrella, including general liability, public official’s liability, auto, fire, inland marine and Town Officers and Employees Bonds currently in effect.
Resolution #21: Resolution authorizing the Town Clerk to collect all water and sewer rents and receive all applications and fees for taps in Water District I, II, III, IV, V, VI and Sewer District I.
Resolution #22: Resolution authorizing and accepting as the official undertaking the following bonds for Town Officers and Employees:
Supervisor $140,000
Deputy Supervisor $140,000
Town Clerk/Tax Collector $140,000
Deputy Town Clerk/Tax Collector $140,000
Bookkeeper $140,000
Senior Transfer Station Clerk $140,000
(2) FT Court Clerks $140,000 each
All other elected and appointed officials/town employees will be bonded for $90,000.
Resolution #23: Resolution designating the regular monthly meetings of the Town Board be set for second and fourth Tuesdays of each month at 7:00 p.m. Month-End Meetings will be designated by Town Board.
Resolution #24: Resolution establishing the policy that, minutes of all Town Board Meetings be completed and made available for review by the Town Board within two weeks following the meeting and further establishing that all minutes from all regular and special meetings be subject to approval at the following Town Board Meeting.
Resolution #25: Resolution requiring all department heads submit a monthly report to the Town Board three days prior to its regular monthly meeting outlining pertinent department activities, data and problems the Town Board should be made aware of and also requiring attendance of all department heads at Town Board Meetings to answer Town Board questions relative to purchases and expenses in each department.
Resolution #26: Resolution designating the Town Clerk as the official responsible for notifying the media of regular and special Town Board Meetings in compliance with the New York State Open Meetings Law.
Resolution #2: Resolution authorizing diesel, oil, and gasoline for the highway department be purchased at State Bid Price or below.
Resolution #28: Resolution authorizing heating oil for court building be purchased at State Bid Price or below.]
Resolution #29: Resolution authorizing South Glens Falls Fire Department, Moreau Community Center, South Glens Falls Central School, Corinth Headstart, Saratoga EOC Headstart, Saratoga County Public Health Nurses, Recreation, Building Department, Sewer Department and Water Departments to purchase diesel & gasoline from the Town of Moreau Highway Department and be invoiced for same.
Resolution #30: Resolution authorizing the Highway Superintendent to hire temporary employees to help with snow and other operations as needed, within budgeted amounts.
Resolution #31: Resolution authorizing the Highway Superintendent to negotiate with the Superintendent of Highways of any municipality within the County of Saratoga, Warren or Washington to provide for the reciprocal use of town owned highway machinery, tools or equipment, upon such terms and conditions as agreed upon by the parties, including the Town Board of the Town of Moreau.
Resolution #32: Resolution authorizing the Highway Superintendent to attend the New York State Transportation and Federal Surplus Auctions and be authorized to purchase items for the highway Department, pending approval of or prior notification to the Town Board for all items purchased costing $3,000.00 or more.
Resolution #33: Resolution authorizing the expenditure of town highway funds in the amount of $865,000.00 for General repair and improvement of 80.19 miles of town highways, sluces, culverts and bridges having a span less than five feet and boardwalks or the renewals thereof and permanent improvement of town roads.
No moneys set aside for such improvements shall be expended, nor shall any work be undertaken on such improvements, until the Highway Superintendent and Town Board approves the expenditures, specifications and estimates for such construction.
Resolution #34: Resolution authorizing Supervisor to pay postage to refill postage meter, utility
bills, state retirement, leases, Board approved cash advances and payments due
on contracts, prior to audit.
Resolution #35: Resolution authorizing the hiring of the following special counsel for the town:
Lewis & Greer (Ni Mo Litigation, Orion, Erie Blvd. & other utility matters) $160 per hour plus disbursements and necessary expenses.
Ruberti & Girvin & Ferlazzo, P.C., Human Resource Attorneys, @ $175.00 per hour, on an as needed basis.
Betts & Holt (Condemnation) $270.00 per hour plus disbursements & expenditures.
Resolution #36: Resolution authorizing engaging the services of the following engineering and consulting firms as follows:
Burley & Guminiak Engineers (Set by contract or attached schedule)
Wade Sherman Computer Consultant/Technician @ $75.00 per hour
Resolution #37: Resolution authorizing Town Officers/Employees who collect town fees or other
Resolution #38: Resolution appointing G. Peter Jensen, Chairman of the Planning Board.
Resolution #39: Resolution appointing Gerhard Endal, Chairman of the Zoning Board.
Resolution #40: Resolution conferring the benefits of Section 18 of the Public Officer’s Law upon the Town’s employees, as that term is defined in Section 18(1) (b) of the Public Officer’s Law, and to be held liable for the costs incurred under Section 18 of the Public Officer’s Law.
Resolution #41: Resolution requiring the following to file an Oath of Office prior to the commencement of their new term each year:
All Deputies
Building Inspector/Code Enforcement Officer
Assistant Building Inspector/Code Enforcement Officer
Special Police Officer
Planning and Zoning Board Members whose terms expired 12/31/03
Court Officer
Resolution #42: Resolution to pay employees who serve on active jury duty their normal wages with the understanding that if they only have to serve on jury duty for a portion of their work day that they will return to work and also that they provide proof of service.
** FAIR LABORS STANDARDS ACT.
MOREAU TOWN BOARD
2006 Committee Appointments
Buildings & Ground Councilwoman Baker
Councilman Prendergast
Cable TV Councilman Hewlett
Councilman Kusnierz
Cemetery Councilman Prendergast
Councilman Hewlett
Community Center Councilman Prendergast
Councilwoman Baker
Highway Councilwoman Baker
Councilman Kusnierz
Insurance Councilman Kusnierz
Councilman Prendergast
Mosquito Control Councilwoman Baker
Councilman Prendergast
Personnel & Employee Benefits Councilman Kusnierz
Councilwoman Baker
Recreation Councilman Kusnierz
Councilman Prendergast
Reval Councilman Kusnierz
Councilman Hewlett
Transfer Station/Landfill Councilwoman Baker
Councilman Kusnierz
Water I, II, III, IV, V, VI & Sewer I Councilman Hewlett
Councilwoman Baker
Crandall Library Liaison Councilman Hewlett
Fire Company Liaison Councilman Prendergast
A motion was made by Councilwoman Baker and seconded by Councilman Kusnierz to adopt resolutions #2 - #42.
Roll call vote resulted as follows:
Councilman Hewlett Absent
Councilman Prendergast Aye
Councilwoman Baker Aye
Councilman Kusnierz Aye
Supervisor Gutheil Aye for resolutions #2 - #10
Abstain on #11
Aye for resolutions #12 - #42
In other business, the following action was taken on two purchasing requests from the Highway Superintendent:
A motion was made by Councilman Prendergast and seconded by Councilwoman Baker authorizing the following purchases:
Purchase of gasoline from Main Brothers Oil Co. under state contract #PC61910 at a cost not to exceed $4,000.00.
Purchase of diesel fuel from Sunoco Inc. under state contract #PC1880 at a cost not to exceed $5,000.00.
Purchase of rock salt from American Rock Salt under county contract #05-PWS-10R at a cost not to exceed $50,000.00.
Roll call vote resulted as follows:
Councilman Hewlett Absent
Councilman Prendergast Aye
Councilwoman Baker Aye
Councilman Kusnierz Aye
Supervisor Gutheil Aye
Supervisor Gutheil briefly mentioned the apartment complex off Harrison Avenue being proposed by Hal Leonelli. Mr. Leonelli has found out that the City of Glens Falls Sewer Department requires a $175,000.00 buy-in if his project’s sewage disposal is to be processed by the City of Glens Falls.
Supervisor Gutheil has mentioned to Doug Taylor, Director of the Community Center that the Town Board was working on a revision to the contract between the Town and the Center.
Councilman Kusnierz took this time to recognize Supervisor Gutheil and congratulate him on his nomination and swearing in as Chairman of the Saratoga County Board of Supervisors today.
A motion was made by Councilwoman Baker and seconded by Councilman Kusnierz to adjourn the Organizational Meeting at 7:32 p.m.
Roll call vote resulted as follows:
Councilman Hewlett Absent
Councilman Prendergast Aye
Councilwoman Baker Aye
Councilman Kusnierz Aye
Supervisor Gutheil Aye
Meeting adjourned.
Respectfully submitted,
Jeanne Fleury
Town Clerk