The meeting was opened at 3:30 p.m. with the following Town Board Members and Department Heads being present or absent:

Town Board Members Present:

Harry G. Gutheil, Jr. Supervisor

Niki Baker Councilwoman

Todd Kusnierz Councilman

Rich Hewlett Councilman (arrived at 3:40 p.m.)

Bob Prendergast Councilman (arrived at 3:50 p.m.)

None

Also Present: Sylvia Hanson, Special Projects Aide; Jeanne Fleury, Town Clerk; Mike Shaver, Water Superintendent; Steve Barody, Highway Superintendent; Peggy Jenkins, Assessor; Joe Patricke, Building Inspector; and guest (Emanuela D’Ambrogio, from Hiscock & Barclay).

The board discussed vouchers with the various department heads.

Supervisor Gutheil asked the Town Clerk to check with West Group and find out what other options they have available for the purchase of McKinney Law Books and Supplements. A lot of the books that we currently have really aren’t necessary unless we had a full-time attorney on staff.

A voucher was in for audit from a company who was supposed to give a quote to the Highway Superintendent to empty the waste/oil separator and in order to give a quote they charged to perform a test for PCB’s. The question was raised, would the other companies have charged this fee to perform this test or performed the test at all? The separator is a self-contained unit and it doesn’t make sense that they would have to check for PCB’s.

Questions were asked about other vouchers such as, the one for locks purchased by the Highway Department and port-o-potties charged to Rec. The Department Heads gave answers.

Sylvia Hanson has checked on prices and found where the Recreation Department may be able to save some money on some of their supplies.

A motion was made by Councilwoman Baker and seconded by Councilman Hewlett authorizing Stephen Gram, Recreation Director, to attend a Turf Grounds Expo in Rochester, November 4^th-6^th, at an estimated cost of $769.00, contingent upon there being adequate staffing at the Rec. Park.

Roll call vote resulted as follows:

Councilman Hewlett Aye

Councilman Prendergast Absent

Councilwoman Baker Aye

Councilman Kusnierz Aye

Supervisor Gutheil Aye

There was discussion about reimbursing the Recreation Department Budget for a portion of the lawn mower that was purchased and used to mow the landfill and for labor. This may be addressed in next year’s budget.

(Councilman Prendergast arrived at 3:50 p.m.)

Councilwoman Baker advised that Kathy Perez, Zoning Board Secretary, who submitted her resignation as Secretary to the Zoning Board, is in need of someone to replace her for the October Meeting. It is imperative that a replacement be found. The Town Clerk advised that an ad had been run in the Post Star.

A motion was made Councilwoman Baker and seconded by Councilman Prendergast to increase appropriations by $15,000.00 to various Town Outside Village Accounts as follows:

Safety Inspection:

$ 500.00 B3620.401 Mileage/Meals/School

$ 115.00 B3620.403 Printing

$1,000.00 B3620.411 Engineering Fees

$ 100.00 B3620.480 Miscellaneous

$ 693.38 B3620.410 Attorney Fees

Total Safety Inspection: $2,408.38

Zoning:

$ 200.00 B8010.401 Mileage/Meals/School

$ 200.00 B8010.404 Dues

$ 100.00 B8010.405 Equipment Repairs

$ 160.00 B8010.406 Advertising

$ 500.00 B8010.411 Engineering Fees

$1,200.00 B8010.470 ZBA Fees

$2,316.27 B8010.475 Special Matters

$ 200.00 B8010.480 Miscellaneous

$4,849.97 B8010.410 Attorney Fees

Total Zoning $9,726.24

Planning:

$ 150.00 B8020.401 Mileage/Meals/School

$2,887.96 B8010.410 Attorney Fees

Total Planning $2,902.96

Roll call vote resulted as follows:

Councilman Hewlett Aye

Councilman Prendergast Aye

Councilwoman Baker Aye

Councilman Kusnierz Aye

Supervisor Gutheil Aye

A motion was made by Councilwoman Baker and seconded by Councilman Prendergast to increase revenues by $15,037.58 B599 (Town Outside Village Fund – Appropriated Surplus).

Roll call vote resulted as follows:

Councilman Hewlett Aye

Councilman Prendergast Aye

Councilwoman Baker Aye

Councilman Kusnierz Aye

Supervisor Gutheil Aye

A motion was made by Councilman Prendergast and seconded by Councilman Hewlett to approve the following transfers:

$150.00 from A1355.402 (General Fund–Assessor-Printing) to A1355.2 (General Fund-Assessor-Equipment).

$300.00 from A7310.499 (Youth Programs-Baseball Camp) and $200.00 from (Youth Programs-Special Matters) into A7310.1 (Youth Programs-Personal Services).

Roll call vote resulted as follows:

Councilman Hewlett Aye

Councilman Prendergast Aye

Councilwoman Baker Aye

Councilman Kusnierz Aye

Supervisor Gutheil Aye

A motion was made by Councilman Kusnierz and seconded by Councilman Hewlett authorizing the purchase of two computers and monitors, one for the Assessor and one for the Building Inspector, from Dell in the amount of $1,549.00 each. [amended 10/23/03]

Roll call vote resulted as follows:

Councilman Hewlett Aye

Councilman Prendergast Aye

Councilwoman Baker Aye

Councilman Kusnierz Aye

Supervisor Gutheil Aye

Supervisor Gutheil stated he would be sending a memo to all department heads about watching their budgets from now to the end of the year. October 27^th is the start of the trial for Niagara Mohawk/Reliant vs. Moreau and there will be significant bills coming in. The General Fund will be really tight through the end of the year.

A motion was made by Councilwoman Baker and seconded by Councilman Hewlett to approve the Borden Chemical Water Billing for September in the amount of $4,925.44. [amended 10/23/03]

Roll call vote resulted as follows:

Councilman Hewlett Aye

Councilman Prendergast Aye

Councilwoman Baker Aye

Councilman Kusnierz Aye

Supervisor Gutheil Aye

A request was received during this meeting from a Rec. Employee for use of vacation time while they are out on sick leave. This will be discussed in executive session at the end of the meeting.

The Budget Workshop scheduled for October 7^th has been changed to October 8^th at 6:00 p.m.

A motion was made by Councilwoman Baker and seconded by Councilman authorizing the payment of bills as audited.

General Fund – A Account:

Claim nos. 1606-1609, 1611-1616, 1618, 1622-1624, 1626-1628,

1630, 1632, 1687-1727, 1729-1735, 1750-1751 Void 1728, 1613 $57,938.84

Town Outside Fund – B Account:

Claim nos. 1631, 1633-1646, 1737, 1741-1745, 1752 $ 2,431.30

Highway Fund – DB Account:

Claim nos. 1669-1685, 1736 $ 9,370.95

Sewer District 1 Fund – GI Account:

Claim nos. 1621, 1686 $ 136.67

Water District 1 Fund – I Account:

Claim nos. 1749 $ 38.48

Water District II Fund – II Account:

Claim nos. 1610, 1617, 1629, 1647-1648, 1738, 1746 $23,007.89

Water District IV Fund – IV Account:

Claim nos. 1651, 1740, 1748 $13,531.97

Meadow Ridge Lighting District Fund – MR Account:

Claim no. 1619 $ 54.68

Industrial Park Fund – SP Account:

Claim nos. 1652-1653, 1754 $ 1,468.61

Water District 5 Fund – SW Account:

Claim nos. 1649-1650, 1739, 1747, 1753 $ 8,471.33

Trust & Agency Fund – TA Account:

Claim nos. 1654-1658 $ 575.00

Transfer Station Fund – TS Account:

Claim nos. 1625, 1659-1668 $22,021.19

Tanglewood Lighting District Fund – TW Account:

Claim nos. 1620 $ 104.82

---------------------------------------------------------------------------------------------------------------

Gary Congdon Condon from Cornerstone Telephone Company arrived at the meeting at 4:20 p.m. and presented the board with information on Verizon State Contract Pricing vs. pricing from the company he represents. It appeared from the information that Cornerstone would save the town about $2,000.00 a year in local calls. They also offered the town one free month of line charges.[amended 10/23/03]

A motion was made by Councilwoman Baker and seconded by Councilman Prendergast authorizing the Supervisor to engage Cornerstone Telephone Company as the town’s local service provider, contingent upon the town having no outside contract penalties with Verizon.

Roll call vote resulted as follows:

Councilman Hewlett Aye

Councilman Prendergast Aye

Councilwoman Baker Aye

Councilman Kusnierz Aye

Supervisor Gutheil Aye

A motion was made by Councilman Kusnierz and seconded by Councilman Hewlett to adjourn to executive session at 4:34 p.m. to discuss a personnel request from a Rec. Employee.

Roll call vote resulted as follows:

Councilman Hewlett Aye

Councilman Prendergast Aye

Councilwoman Baker Aye

Councilman Kusnierz Aye

Supervisor Gutheil Aye

The Town Clerk did not sit in on the executive session.

A motion was made by Councilwoman Baker and seconded by Councilman Prendergast to adjourn the executive session at 4:48 p.m. and re-open the public session.

Roll call vote resulted as follows:

Councilman Hewlett Aye

Councilman Prendergast Aye

Councilwoman Baker Aye

Councilman Kusnierz Aye

Supervisor Gutheil Aye

A motion was made by Councilman Hewlett and seconded by Councilwoman Baker authorizing a Rec. Employee, due to the circumstances, to use their vacation time in lieu of sick time until they return to work or use up all of their sick time.

Roll call vote resulted as follows:

Councilman Hewlett Aye

Councilman Prendergast Aye

Councilwoman Baker Aye

Councilman Kusnierz Aye

Supervisor Gutheil Aye

A motion was made by Councilwoman Baker and seconded by Councilman Kusnierz to adjourn the meeting at 4:50 p.m.

Roll call vote resulted as follows:

Councilman Hewlett Aye

Councilman Prendergast Aye

Councilwoman Baker Aye

Councilman Kusnierz Aye

Supervisor Gutheil Aye

Meeting adjourned.

Respectfully submitted,

Jeanne Fleury

Town Clerk